About the Collingwood Football Club 
Collingwood Football Club (CFC) was founded in 1892.

Local residents, community and business leaders and politicians all hoped that having their own football club could help bring a measure of pride to a downtrodden suburb.

In 2026, CFC is one of the great icons of Australian sport. Our history spans 130 years, 16 premierships and more finals appearances than any other club. Most importantly, Collingwood has grown from being a football club to a sports club with a commitment to our community.

 

The Opportunity

The Executive Assistant to the CEO & Office Manager is a pivotal, trusted role at the heart of the Club, responsible for ensuring the seamless operation of the CEO’s office while overseeing the day‑to‑day functioning of our work space.

This role provides high‑level, proactive executive support to the Chief Executive Officer and works closely with the Executive Leadership Team, and key internal and external stakeholders. Acting as a central point of coordination, the role manages diaries, confidential matters, and critical follow‑ups to enable the CEO to focus on strategic leadership and decision‑making.

In parallel, the role leads the effective management of the office environment, ensuring a professional, positive, welcoming and enabling work space that supports productivity, culture and engagement. From facilities and suppliers to reception, events and office presentation, this role sets the standard for how the Club operates day‑to‑day.

Operating in a fast‑paced, event‑driven environment, the Executive Assistant to the CEO & Office Manager is a visible driver of positive culture and role model, bringing discretion, sound judgement, exceptional organisation and a people‑first mindset. Success in this role requires someone who is highly adaptable, anticipates needs before they arise, and thrives in a position of trust, influence and accountability.

 

Office Operations & Administration

  • Be the front of house representative for the Club (reception duties)

  • Manage day-to-day office functions including reception, mail, supplies, and facilities.

  • Maintain office policies and procedures and ensure compliance.

  • Liaise with building management (where appropriate) and service providers.

  • Process office related invoices, purchase requests.

  • Manage relationships with vendors and service providers.

  • Manage the Premiership Cup collection and loan service.

Executive Support

  • Provide high‑level administrative and project support to CEO including diary management and, where appropriate to key Executives ensuring seamless coordination across the Club

  • Manage competing priorities, deadlines, and workflows

  • Coordinate cross‑departmental meetings, workshops, and project touchpoints, including agenda preparation, minute‑taking, and action tracking

  • Support project planning by preparing documentation, timelines, briefs, and updates for stakeholders

  • Act as a central point of contact for internal and external stakeholders, ensuring timely and accurate communication

  • Prepare high‑quality reports, presentations, and correspondence

  • Uphold confidentiality and exercise sound judgement when handling sensitive information

  • As an event based business, this position will assist the Chief Executive Officer with the coordination and hosting of events such as boardroom lunches, corporate presentations through to supporting President’s functions on match days and key club events.

Facilities & Equipment

  • Schedule and perform minutes secretary function for OHS meetings and all follow up.  Support with the OH&S Checklists for the office.

  • In conjunction with Facilities help coordinate repairs and maintenance as needed.

  • Oversees the overall presentation of the offices, taking corrective action to drive presentation standards and escalating any concerns to the relevant Executive members and stakeholders.

  • Manage the visitor sign in process and executive car park.

  • Schedule and book pest control and hygiene services

  • Assist with the onboarding of new employees and workspace setup.

  • Responsible for reset of admin kitchen daily (maintain kitchen roster, replenish consumables, cutlery etc.)

  • Administer all meeting room bookings

  • Miscellaneous office equipment purchases (under $250) including office requests (picture frame, IKEA shelf etc.)

Communication & Culture

  • Act as a point of contact for internal and external communications.

  • Support initiatives that promote a positive office culture.

  • Assist with the organisation of staff events and engagement activities.

  • Appropriately engage relevant managers and stakeholders across the organisation in a manner which inspires ownership, enthusiasm and commitment to assigned tasks.

  • Demonstrate the highest level of integrity and ethics at all times, living the values of the Club and embed our brand value.

  • Influencing across the Club and role modeling all culture and workplace standards, and initiatives to drive an environment of professionalism and continuous improvement.

About you

To be successful as the Executive Assistant to CEO and Office Manager, you will be someone who:

  • Proven experience supporting a CEO in a fast‑paced, complex environment

  • Exposure to board and executive meetings, including agenda coordination, minute‑taking and action tracking

  • Exceptional judgement, discretion and confidentiality

  • Ability to anticipate executive needs and operate proactively rather than reactively

  • Strong relationship management skills with senior leaders, board members, and external stakeholders

  • Calm, professional presence when acting as the CEO’s office representative

  • Highly organised, adaptable and resilient

  • Comfortable operating in ambiguity and change

  • Trusted, dependable and solutions‑focused

  • High emotional intelligence and people‑first mindset

  • Strong interpersonal communication across all levels of the organisation

  • Ability to influence without authority

  • Alignment to organisational values and cultural standards

  • Strong operational planning and organisation

  • Attention to detail with a high standard for workplace presentation

  • Highly developed time management and prioritisation

  • Strong written communication skills (reports, presentations, executive correspondence)

  • Ability to build and improve administrative processes

Football Clubs are fast-paced environments but you will engrain yourself into the Collingwood culture, remain agile, adaptable, and consistently champion our Company values of DO BETTER, SIDE BY SIDE, A NEST FOR ALL and FLY HIGHER.


What we offer
As a valued staff member of our Sporting Club you will be a part of a fun, inclusive and flexible work environment:

  • Access to state of art High Performance Gym Facility

  • Access to Professional Development and Learning Development Courses

  • Access to tickets to all AFL and AFLW matches

  • Access to exclusive partner offers, the likes of Nike, Emirates, AIA Vitality, La Trobe, CUB Economy, Business Class with Emirates, Sonos and TaylorMade

  • Opportunities to support with Collingwood community outreach and volunteer programs (Magpie Nest Cafe)

  • Behind the scenes access to Match-Day, including the ability to support in on-ground activations

 

To Apply
If you are interested in this position, please send through your CV and cover letter that addresses why you are interested in working with the Collingwood Football Club, how your skills/experience would qualify for the position, and how you would contribute to the culture of the organisation.

Please send this application to careers@collingwoodfc.com.au. Applications close COB Friday 13 March 2026 (however, we may close this earlier if we receive a large volume of applications).

 

Please keep reading…

Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box.

So if you think you have what it takes, but don't necessarily meet every single point above, please still get in touch. We'd love to have a chat and see if you could be a great fit.

We believe in being a Nest For All – we champion respect, diversity and inclusion to make our Club a safe and welcoming place for all. The Collingwood Football Club is an equal opportunity employer and encourages applications from suitably qualified and diverse candidates. We provide a welcoming, safe and flexible approach to work and provide an environment that benefits from and enables the best from everyone.

As an organization we are committed to protecting children and young people from harm. It is essential that anyone involved with the Collingwood Football Club understands their responsibility in relation to child safety. Our organization requires all applicants to obtain a ‘Working with Children Check’ prior to appointment.

To learn more about working at Collingwood Football Club and our values, please visit https://www.collingwoodfc.com.au/news/76/careers