RICHMOND FOOTBALL CLUB JOB ADVERTISEMENT
POSITION TITLE: Executive Assistant & Administration Coordinator
REPORTS TO: Chief Operating Officer
KEY LINKS: Communication and Marketing, ESG, BHF and RI and Strategy Team, Aligned Leisure Board, Bachar Houli Foundation Board, MITS, Executive Assistant to the CEO.
TYPE OF EMPLOYMENT: Full-time#
ABOUT THE ROLE:
The Executive Assistant & Administration Coordinator plays a pivotal role in enabling the Chief Operating Officer (COO) to focus on advancing the Richmond Football Club’s purpose and strategic priorities. The Coordinator delivers high-level executive support and streamlined administrative services to ensure the COO can operate effectively and concentrate on strategic leadership.
The role oversees a wide range of executive support, information coordination and confidential administration functions, ensuring efficient workflows, accurate communication and the secure handling of sensitive matters.
their also carries the responsibility for governance administration across the Club’s subsidiaries – Aligned Leisure and the Bachar Houli Foundation – and provides support for Club Board Committee activities on behalf of the CEO office when required.
In addition, this role leads the operational management of the Club’s office at Level 3, 100 Wellington Parade, ensuring the environment is well-run, professional and aligned with the values of the Club.
KEY RESPONSIBILITIES:
- Diary & Communication Management: Manage the COO’s calendar and appointments, ensuring optimal scheduling and prioritisation. Prepare and edit correspondence, communications, presentations and other documents, Maintain accurate and valuable contact lists and databases for the COO. Monitor and manage the COO’s daily tasks and priorities, ensuring timely follow-up on deliverables.
- Invoice Management: Process invoices and credit card expenses for the COO.
- Travel Coordination: Organise travel logistics, including accommodations, transport, and itineraries for the COO and department staff.
- Board & Subcommittee Administration: Support Board and Subcommittee meetings, including scheduling, work plan, agenda preparation, minute-taking, and follow-up on action items. Support the Board Management System to foster good governance, effective decision-making, high levels of security, and efficient use of directors' time.
- Technology Utilisation: Implement and manage digital tools to streamline workflows, improve decision-making processes, and enhance overall efficiency within the department. Ensure data integrity and security of platforms and databases.
- Relationship Management: Act as a liaison between the COO and internal/external stakeholders. Manage information in key databases for accuracy and efficacy.
- RFC Office Administration: Manage the day-to-day operational function of the administration site, including the coordination of bookings, suppliers, trades, orders, deliveries, liaison with landlord, and administration communication within the RFC Office.
- General administration: Provide administrative support to the Marketing department as required, establish effective working relationships with various Club departments. Organise catering and functions as required.
WHAT WE’RE LOOKING FOR:
- Five years executive assistant experience.
- Qualification in Sports Management or Business Administration highly desirable (or having worked in a Sporting environment desirable)
- Demonstrated experience and understanding of working in an executive level environment.
- Strong relationship management skills with senior leaders, board members, and external stakeholders
- Ability to represent executive with tact and discretion at all levels and professional skills to handle sensitive or difficult situations diplomatically.
- High level of organisational, administrative and time management skills and demonstrated ability to effectively manage varied and multiple projects with conflicting demands to agreed standards and timelines and exercise initiative and discretion.
- Software experience with the Microsoft 365 suite of products, especially Outlook, SharePoint, copilot and Diligent Boards essential.
- Demonstrated ability to maintain a high level of confidentiality.
- Proven problem-solving ability.
- Proactive, with the ability to foresee and address issues independently.
- Strong attention to detail and accuracy.
- Adaptable and able to thrive in a fast-paced, dynamic environment.
- Approachable and professional demeanour, with a strong work ethic.
- Excellent interpersonal skills and the ability to build relationships at all levels.
ABOUT US:
Richmond Football Club is one of the largest clubs in the Australian Football League, proudly rooted in our rich history and tradition. As we honour our past, we’re focused on building a Strong & Bold future – both on and off the field– through living our purpose of Belonging, Thriving and Winning.
We understand the power of sport to connect people, and at the heart of the Club’s purpose is being involved with our community. At Richmond, culture is paramount, and the Club is committed to developing its people in a supportive environment. Belonging, Thriving and Winning is not just about connecting with fans and members, but about staff, players and coaches connecting with each other with humour and care, through storytelling and authenticity, to build genuine relationships.
WHY WORK FOR US:
- Award-Winning Culture: Join an organisation that is an Australian HR Employer of Choice finalist and a Flexible Work Champion.
- Flexibility # : Enjoy a flexible work environment with options like flexible hours, work-fromhome options, a relaxed dress code and the ability to observe public holidays that align with your cultural beliefs.
- Inclusive & Belonging: We are deeply committed to Diversity, Equity and Inclusion, ensuring that everyone feels valued and respected, no matter their background or abilities
- Work-Life Balance: We believe in a ‘people first’ culture, where your personal and professional life can thrive together.
- Growth & Development: Your growth is our priority with professional development opportunities tailored to suit your goals.
- Wellbeing & Fun: We work hard but know how to have fun, fostering a high-performance, caring culture that values holistic wellbeing.
- Community Connection: Make a positive impact in the wider community and engage with our charity partners by supporting the Alannah and Madeline Foundation or get involved in one of our community programs across Korin Gamadji or the Bachar Houli Foundation.
- Perks & Benefits: Enjoy money can’t buy experiences, a range of perks, including discounts through our sponsors!
Click here to view our Employee Value Proposition (EVP) to find out why you should work at our Club!
OUR COMMITMENT TO THE SAFETY AND WELLBEING OF CHILDREN AND YOUNG PEOPLE:
The Richmond Football Club is committed to providing a safe and supportive environment for all children and young people. We exclusively hire individuals committed to fostering a child safe culture, irrespective of their role, and it is essential that all our staff understand their responsibility in relation to child safety. Individuals will require pre-employment checks, including a valid Working with Children Check for this role.
APPLICATIONS:
Please upload a cover letter and resume here. Applications close 5pm Sunday 29th March, 2026.
